Hayes Executive Travel

Group Travel Request


Registration and Travel Form

October 11 - 18, 2009
Amsterdam, Netherlands (AMS)

Volusia County has partnered with Hayes Executive Travel to be the coordinating agency for the meeting held in Amsterdam. Hayes Executive Travel will do all possible to make sure your travel arrangements are stress free.

Please submit your travel request no later than August 15, 2009.

Our booking process is as easy as 1-2-3.

1. Fill out the online registration and submit.

2. You will receive an email confirmation with your confirmed flight, hotel and ground transportation details within 24 - 48hours.

3. Your payment will be processed immediately following your submission online.

The online form must be filled out for tracking purposes. If you have any special requests, changes, or questions, please contact Cynthia Hayes at 214-570-9090 or email me at cynthia@hayesexecutivetravel.com and put in the Subject Line: Volusia County Sales - Amsterdam.

REMEMBER: The sooner you book, the more likely you will get what you want!

OUDEZIJDS VOORBURGWAL 197
AMSTERDAM NL 1012

Phone: 31-20-5553111
Fax: 31-20-5553222

www.sofitel.com

Check-In: 2:00 p.m.
Check- Out: 12:00 Noon

Your Package Includes:
• Roundtrip coach airfare to Amsterdam
• Roundtrip airport transfers to/from Amsterdam Airport
• Hotel Accommodations at the Sofitel
Breakfast Daily at hotel

1. Personal
Please enter your name exactly as it appears on your Government issued I.D.
First Name:
Middle Name:
Last Name:

Citizenship:
Passport Number:
Age:

Please enter the name of your roommate if applicable:
By entering in your roommates name this will help us to better manage our rooming list and this will enable us to confirm the rooming status based upon submission of your roommates registration form.
Roommate's Name:

We need this information in order to arrange your flights and to organize transportation between the airport and hotel in Amsterdam.

City of Departure:

Select Departure Option:

	Option #1 Depart — Sunday, October 11, 2009- arrive Amsterdam October 12 Return — Sunday, October 18, 2009
	Option #2 — Pick your specific dates if different from Option 1 Depart — Return —

Seating Preference:

	Aisle
	Window
	Middle

Frequent Flyer Information:

Northwest World Perks:	(optional)
Delta SkyMiles:	(optional)
Continental OnePass:	(optional)
American Advantage:	(optional)
Others:	(optional)

Every effort will be made to assign you in your first choice category, but we cannot guarantee.

Sofitel — The Grand Amsterdam

	Single Bed
	2 Doubles / Twin Beds

4. Ground Transportation
Arrival / Departure - Ground Transportation details will be emailed to you after we have confirmed your flight details.

5. Contact Information
Email:
Address:
City:
State:
Zip:
Home Phone:
Cell Phone:
Please indicate any special needs (e.g., accessibility) that we should be aware of:

Please choose your package:

	Double Occupancy Package: $1925.00 per person
	Single Package: 2400.00

This package is nonrefundable/ nontransferable/ no routing changes allowed.

Important Note: If you sign up for a double occupancy room and your roommate cancels, you will be responsible for the difference between a single / double rate. ( Package rates will be subject to change and will be based on availability.)

7. Cancellation Policy:

All cancellations must be sent in writing. If you cancel or need to make changes to your package, please let us know no later than Sept. 25th and we will provide you with the details how to obtain future use of any available credits. ( If you no-show for your flight/ hotel - all funds will be forfeited.)

8. Travel Insurance:
We highly recommend you add travel insurance to your package in case of an unexpected event that may prohibit you from traveling. The coverage is based on the value of your package and your age.
	Accept Travel Insurance — Please send a quote
	Decline Travel Insurance

9. Payment:
Name on Credit Card:
Type of Credit Card:
Card Number:
Expiration Date:	/ (MM/YY)
Comments:
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Please feel free to contact us:

Hayes Executive Travel Services
1700 Commerce Street, Suite 830
Dallas, Texas 75201
Contact: Cynthia Hayes, Owner

Hours of Operation:
Monday - Friday: 8:00am to 6:00pm CST
Saturday: 9:00am to 1:00pm CST
Phone: 214-570-9090
Fax: 214-570-9092
Email: cynthia@hayesexecutivetravel.com

I understand by clicking the submit button, I give Hayes Executive Travel approval to charge my credit card for the deposits listed above.
I have read and understood the terms and conditions of the the travel options provided to me and will be fully responsible
for my chosen selections. I understand that any and all changes must be in writing